Step 1 – Save in “My documents” the two files attached on this email called “Approval Stamp Template.jpg” & “Stamp.pdf” as you will need it through the process.
Step 2 – Open adobe acrobat reader or Adobe Acrobat Pro DC depending which software do you have. If you don’ have any please contact IT through the Portal support. Then, select tools on the top left hand corner.
Step 3 – Scroll down half way and select “Add” on the stamp tool.
Step 4 – Select “Custom Stamps” and then from the drop down “Create Stamp” and it will be open a new window called “Select Image for custom Stamp”.
Step 5 – Then, select “Browse” and navigate to your “My Documents” on your laptop and select the file that you have downloaded on the step 1. If you have Adobe Acrobat Reader you must use the file “Stamp.pdf” now if you have Adobe Acrobat Pro DC you can use either “Approval Stamp Template.jpg” or “Stamp.pdf”. Select OK at the bottom.
Step 6 – A pop-up window will open where you can create a folder for your stamp – Please name the category as “Accounts Stamps”, then name your stamp as “Approval Stamp”. Click OK.
Your stamp has now been created and will remain in your adobe profile.
Step 7 – Open the invoice that needs to be paid (has to be in .pdf format).
Step 8 – Select the stamp tool bottom right hand corner. If it is not showing then repeat Step 2 & 3.
Step 9 – The stamp options are now seated above the invoice in the middle of the screen. Select “Stamp”, then “Accounts Stamps” and lastly select the “Approval Stamp”. It will appear and you can decide where to place it. Please find a blank space to place it as it will cover anything behind it.
Step 10 – Select the fill and sign option on the right hand screen. If it doesn’t appear repeat steps 2 & 3 and select it from the list.
Step 11 – The fill and sign option open at the top of the screen in the centre. First, select the {AB sign, then select the font colour red and lastly select the line you would like to fill in. (if the font is too large or too small use the A A option that appears above the text you are typing).
Step 12 – Adobe remembers what you have typed previously. But when filling in your detail for the first time, you need to type the full codes and descriptions. That means you only ever have to type the code description and code in once, after which you only have to remember the type of expense. Start typing the description and it will appear in your history. Just select it and then it will populate with the correct code.
Step 13 – Complete filling in your details accordingly.
Step 14 – Save the document and upload to SharePoint for payment.